Exchange & Short visits

There are a limited number of travel grants to support visits. The grants may be awarded either to participate in INFTY activities, or for collaborative work directly relevant to INFTY. Grants may also be awarded for participation in selected related events.

There are two types of visits:

The last call for applications was September 1st. Since the INFTY program will end in March 2014, no new calls for applications are expected.


Applicants may be both pre-doctoral and post-doctoral and they must:

  1. Undertake work applicable to INFTY;
  2. Apply to stay in a country other than the country of origin;
  3. Return to the institution of origin upon termination, so that the applicant's institution may benefit from the broadened knowledge of the scientist.

Evaluation criteria

The following are the assessment criteria for visits:

Overall, preference will be given to those applications involving new collaborations rather than repeat visits.

As a general rule, having assessed scientific merit and relevance, preference will be given to applications in the following order:

  1. Between contributing countries;
  2. Between a contributing country and a non-contributing ESF member country;
  3. Between a contributing country and a non-ESF member country in Europe;
  4. Between a contributing country and any country not covered by 1-3.

The applications will be assessed by a panel formed by all SC Members who are not directly involved in any the proposals.

Level of award

The grants do not cover health insurance, taxes, or retirement scheme contributions.


The last call for applications was September 1st. Since the INFTY program will end in March 2014, no new calls for applications are expected.

Evaluation of scientific reports

All reports should be submitted within one month of the end of the visit.

Scientific Reports for both Short and Exchange Visit Grants should contain the following information:

All reports will be evaluated within the Programme by the sub-group delegated to recommend the awards, and if necessary using external peer review. Unless other arrangements are agreed, the contents of the reports will be considered as being in the "public domain" and may be used, suitably acknowledged, in the compilation of reports submitted by the Programme to ESF.

ESF financial rules for the reimbursement of travel costs

Air tickets should be tourist class (or at a lower rate if cheaper tickets -eg. PEX/APEX- are available). When no price is indicated on the ticket, the invoice should also be provided to the organiser.

Train tickets and train supplements may be first class.

Taxis should only be taken when convenient public transport is not available.

Costs of health, life and luggage insurance are not reimbursed by the ESF.

Cancellation insurance fees will only be reimbursed for PEX/APEX tickets.

Use of private car (including road tolls and fuel) should be reimbursed, unless otherwise agreed in advance, on the basis of 1st class train fare or, for longer distances, on the basis of the APEX airfare where this is more economical. An estimate of the fare from a certified travel agent should be produced with the claim for reimbursement. For short journeys by car where no public transport is available and therefore no estimate of fare can be provided, the number of miles/kilometres covered should be indicated. When two or more participants travel together by car, travel costs will be reimbursed to one person only.